File Tracking with Tags (tag2find for Windows)
I’ve been wanting something like this for some time and may have finally found it. This tool is great:
After installation you can “tag” any file with a right-click, then left click “Quick Tag this..”. To “tag” a file means to associate one or more words or phrases with it. Then this tool lets you search for files you have tagged. If you copy or move the file, this background program automatically updates its database – it keeps track of the file for you. This is very useful if you move files around and otherwise have a hard time keeping track of them, or simply don’t like the dozen mouse clicks otherwise necessary to peruse your folder heirarchy 
Better still, when you install it, it asks you where you want its tag database to be located. That way, when you inevitably must reformat the Windows hard drive 
and assuming you maintain the good (nay, crucial) practice of backing up your files to a separate hard drive, this database will still be available and usable.
Another implication of determining the database location is (blathering now) show
The advantage of using an external database is there is no fuss with the varying, incompatible, dysfunctional standards for tagging files themselves. The tag data is external to the file yet perfectly managed in reference to it. Even when you can tag a file in Windows, this often uses file system informational extensions which can get wiped out if you copy the file to another drive (or other media), or worse, if they are copied elsewhere, it may be when you don’t want them to be.
The program runs in the background, apparently does not produce any noticeable slowdown, has a minimalistic and great user interface, and it can integrate with the Windows shell right-click menu (which is what allows you to right-click a file to tag it).
My initial impressions of this tool are very positive – I think this will probably be a keeper.
Best of all, it’s free.
Google Desktop, I hear you say? Problems:
- Privacy – you may not be aware it can submit its search index of your personal files to a server. Superfluous lawsuit and subpoena? There went all your privacy. (Never mind that we have very little privacy by modern practices – unless extreme self-protection is your avocation.)
- Inefficiency; it is behemoth and sluggish because it indexes everything
- As a consequence of 2, it is mostly useless – when I have used it to search for email or file name text I know exists, it hasn’t found it – because it is still indexing the other 90% of useless information on my hard drive, and it hasn’t indexed what I’m looking for yet.
- No file tagging.
- I boycott Google when I can, for reasons I’ve blathered about here too often. Google it under this domain or search “google” in my blog’s (non-Google!) search tool.
Nope. tag2find wins hands down.
[Update 2010-01-31]
Just spotted this YouTube video about an upcoming “next generation” version of this tool. Watching this video, I’m completely baffled why an investor would drop funding for this. The project is apparently and unfortunately lagging for that reason. But watch this video.
They’re also planning an API that will allow external tools to interact with it, including, it seems implied, link tagging (like delicious.com) and web object tracking (such as individual photographs – and/or tags associated with them? – posted to Picasa)? If so, and from that video also, I think the next generation version will be very hot when it comes out.
